Privacy Policy
ward9nh.org, a website owned and operated by Maria’s Comrades (“Maria’s Comrades,” “we,” “us,” or “our”), respects your privacy. This Privacy Policy outlines how we collect, use, and protect information you provide to us through our website ward9nh.org (“Website”) and related services (“Services”).
By using our Website or Services, you consent to the practices described in this Privacy Policy. If you do not agree, do not use the Website or Services.
Information We Collect
We may collect the following types of information:
- Information You Provide Directly: This includes materials submitted via forms, emails, or other contact with us.
- Automatically Collected Information: We may use tools (such as cookies or analytics platforms) to collect device, browser, IP address, and usage data to improve functionality and performance.
- Third-Party Information: We may supplement or verify information using publicly available sources or third-party services.
How We Use Your Information
We use your information to:
- Provide and improve our Services.
- Communicate with you, including via third-party tools.
- Ensure legal compliance and protect our rights.
We may retain and use submitted materials in accordance with your selections or, where unspecified, as reasonably necessary to fulfill our services. Volunteer interest forms are used to coordinate potential volunteer opportunities. Information you share is not placed in public community records, but we cannot promise absolute confidentiality.
Initiative Proposals
When you submit a proposal through our Propose an Initiative page, we use what you send, including any files and links, to review your proposal and, if you gave contact details, to follow up with you. Proposals and files are stored privately and are not published. We share your name publicly with a proposal only if you chose that option, and you may submit without your name or contact details. Files are kept in private storage and checked before they are opened. We do not store your IP address with your proposal; to limit abuse we keep an hourly count of proposals per connection, stored only in one-way-coded form and not linked to your proposal, and we discard past hours’ counts. Communications with an elected official’s office may be subject to public-records laws, so please do not include sensitive personal information. Submitting a proposal is a request for consideration and does not create any commitment to act.
Request Tracking and Email Updates
When you ask for help through the home page, we give you a reference number and a private tracking code. We store only a scrambled form (a hash) of the code, so we cannot see or resend it. Your private tracking page shows only the entries the team chooses to share with you; staff notes stay with the team. We email you a receipt with your private link. If you chose email as your preferred contact, we also send a short email when the team adds news to your tracking page; the email never includes the news itself, and you can turn these emails off or on from that page. We record whether each email was sent, but not its text or your address. Emails are delivered by a third-party email service acting for us.
The team may write a public issue record about a neighborhood problem that several residents raised. Public records are written by the team from scratch, name only general areas, and are reviewed before publication. They never include your name, contact details or your own words, and they never show which requests informed them.
Email & Communication Tools
You consent, where required, to Maria’s Comrades using third-party tools to manage communications and email delivery. You may unsubscribe or request removal at any time, though this may limit your access to updates and opportunities.
Sharing Information
We do not and will not sell your personal data. We share your information with third parties only when legally required or appropriate, such as:
- With service providers who support our operations under appropriate terms and conditions.
- To comply with applicable law, legal process, or judicial orders from courts with proper jurisdiction.
- To protect our legal rights, ensure safety, or respond to claims or disputes, where disclosure is necessary and appropriate.
- As part of a change of control of Maria’s Comrades, provided we will give you prior notice and an opportunity to request removal of your information before such transfer takes effect.
Our Right to Resist Improper Requests
To the fullest extent permitted by law, we reserve the strongest available right, and total discretion, to question, object to, narrow, challenge, and resist any request, demand, or process that we consider improper, overbroad, or unauthorized, including any request to disclose, share, transfer, or copy data. We may decline to disclose, share, transfer, or copy data unless and until a valid and enforceable legal obligation requires it, and then only to the minimum extent required. Where the law allows, we may seek review of such requests before complying.
Your Rights & Choices
You may request to review, correct, or delete information we maintain about you, or opt out of non-essential communications. Please submit all such requests or questions in writing to team@ward9nh.org. Upon receipt, we will address your request in accordance with our applicable policies.
Data Security
We implement the greater of commercially reasonable or legally required safeguards to protect your information, and we limit access to names, contact details, and free-text notes to people who need them to coordinate our work. However, no online platform is entirely secure. Use of the Website and Services is at your own risk.
Third-Party Services
Links to third-party websites or embedded tools may be included. We do not control or endorse third-party practices, and their privacy policies govern their use.
Minors’ Privacy
Our Website is not intended for any natural person under 18. We do not knowingly collect data from minors and we do not knowingly display content with identifiable minors without applicable permissions. If notified, we will delete or correct any such information promptly.
Changes to This Policy
We may update this Privacy Policy from time to time, including without notice or publication, to the highest extent allowed under applicable settled and controlling law and jurisdiction. Continued use of the Website after changes constitutes acceptance of the updated policy. We encourage you to review this page periodically.
Contact Us
If you have any questions about this Privacy Policy, please contact us at: team@ward9nh.org.